Top 7 Must-Have Tools for Remote Teams

With more offices choosing the hybrid office model to accommodate employees’ needs better, it’s more important than ever to have the best tools for remote teams to communicate effectively.

It’s never been easier to work remotely with all the remote working tools available. Unfortunately, choosing between hundreds of project management software, communication apps, and collaboration tools can get overwhelming quickly. We made this list with our must-haves to help you discover incredible collaboration tools for remote teams that will make your life easier.

Woman participating in a video conference call using the best communication tools for teams
Young woman using Zoom, one of the best communication tools for teams

1. Slack

If you are looking for a messaging app for your business, Slack is one of the best communication tools for teams out there. This easy-to-use app allows you to one-on-one or group chat with any colleague of the company instantly. It will enable you to create different dedicated spaces or channels for any topic or project to bring the right people and information together. It’s the closest a tool can get to resemble a virtual office while you work from home.  

2. Google Meetings or Zoom

If a picture is worth more than a thousand words, then a video is priceless. Often, an email or text message is not enough to communicate an idea; luckily, we live in the video calls era. These essential remote working tools allow workers to meet face-to-face, necessary for effective communication among teams.

For small companies, we recommend using Google Meetings. We love how easy it is to create & schedule meetings directly from your Google Calendar. For larger companies, getting a Zoom plan is probably the best choice.   

3. Google Drive

Most people think of Google Drive as a cloud storage service, but it also includes helpful office apps such as Google Docs, Google Sheets, and Google Slides. You can use these apps to collaborate with your teammates on any document, spreadsheet, or presentation in real-time. The best part is that you can use them for free with a Google account, and you’ll get 15GB of Drive storage that you can upgrade to a premium version easily.  

4. 1Password

Keeping track of passwords is hard, especially when your team uses many different apps and accounts to work regularly. 1Password is an excellent password manager for teams & businesses. You get to control who has access to what and keep things safe always—the most practical solution to avoid forgotten passwords. 

5. Dropbox & Dropbox Paper

Something necessary to collaborate online is having a reliable way to do some file-sharing. Having a Dropbox account will make it easy to sync files and collaborate with your team. It gives remote workers a great place to organize their work. 

Maybe you are looking for a tool where you can organize and display text, media, and files all in one place; then Dropbox Paper is where it’s at. Paper is an online document workspace. You can access it from anywhere and collaborate with others easily.

6. Swagpack

Culture is major in keeping remote employees happy. And Swagpack is an incredible option to make your remote employees feel closer to the company culture. With Swagpack, you can create an online store with your company swag and let your employees, clients, or fans directly choose the items they want to receive. 

As a store admin, you can purchase credits and allocate them to team members so they can pick their favorite swag! Our swag options range from the typical mugs & t-shirts to high-quality backpacks, tumblers, and even yoga mats. 

Unboxing of a Swagpack package with a backpack, hoodie and tee, one of the best tools for remote teams.
Swagpack is one of the best tools for remote teams to promote company culture

Company culture is extra important to keep remote employees happy. If you want to show appreciation to your employees, we have some ideas here in our 10 last-minute gifts for employees blog post.   

7. Project Management Tools

If you are looking for a way to improve your task management skills, you came to the right place. Depending on your business needs, one tool can be more effective than the other. Here we are sharing the best tools to manage projects effortlessly. These are the most popular ones on which many hybrid/remote companies rely.

  • Asana: It’s one of the most well-known project management tools. You can choose the project view that suits your style and collaborate no matter where you are. A place to assign tasks to other members, add followers to projects and monitor deadlines. 
  • Trello: An easy-to-use project management and productivity tool. Trello gives you a visual way to manage projects and make sure things stay on track. It’s very intuitive and provides any team with the ability to set up and customize workflows quickly.
  • Basecamp: They call themselves the All-In-One Toolkit for Working Remotely. Basecamp projects keep everything organized and include all the tools teams need to get work done.
  • Jira Software: An agile project management tool that supports any agile methodology be it scrum, kanban, etc. Designed to help teams of all types manage work. It is best for agile software development. 
  • With this software, you get to manage everything in one workspace. It makes it easy to plan and track your team’s work. You can set it up fast, allowing you to customize how you want to visualize work. 

Every business is different, and there is no one-size-fits-all tool for everyone. The good part is that most of these tools are free, have a free version, or offer free trials, perfect for trying them all and learning what works better for your team. 

If you are looking for more ways to increase your team’s productivity, head on over to our ultimate guide to increase employee productivity for useful tips.

Did you find one useful tool you haven’t used yet? What is your favorite tool for remote teams? Share your thoughts with us in the comments.   

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